|Protecting Your Privacy|
At Cookson Dental, we are committed to protecting the privacy and security of our customers and site visitors. This Privacy Notice explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data, and keep it safe.
For all our services, the data controller (the company that’s responsible for your privacy) is Cookson Dental.
• We will only use your data to improve your experience with Cookson Dental.
|Navigating this page|
|1 | Explanation on the legal basis we rely on|
|2 | When do we collect your personal data?|
|3 | What personal data do we collect and how do we use it?|
|4 | How do we protect your personal data?|
|5 | How long do we keep your personal data?|
|6 | Who do we share your personal data with?|
|7 | Where may your data be processed?|
|8 | How can you stop the use of personal data for marketing?|
|9 | If you live outside the UK|
|10 | Cookies|
|11 | Contacting the Regulator|
|12 | How to contact us|
The law on data protection sets out a number of different reasons for which a company may collect and process your personal data, including:
We can collect and process your data with your consent in certain situations. For example, when you tick a box to subscribe to our email newsletters.
When collecting your personal data, we'll always make clear to you which data is necessary in connection with a particular service.
Your personal data can be collected to comply with our contractual obligations. For example,the details we collect during the registration process like address details means we can deliver your purchase by passing this information to our couriers.
If the law requires us to, we may need to collect and process your data. For example, we can pass on details of people involved in fraud or other criminal activity to law enforcement.
We also require your data in line with our legitimate interests which might be reasonably expected as part of running our business and which does not materially impact on your rights, freedom or interests. An example of this could be when we use your purchase history to send you or make personalised offers.
We also combine the shopping history of different customers to identify trends, develop our services and product range and ensure we offer a personalised shopping experience.
We will also use your address details to send you direct marketing information by post, telling you about products and services that we think might interest you.
|When do we collect your personal data?|
|When you browse Cookson Dental, visit our counters or call our contact centre and use your account to buy products and services|
When you register for an account with us
|When you sign up for any of our marketing communications|
|When you engage with us on social media|
|When you engage with us via any methods of advertising, for example paid advertising on Google|
|When you download or install our catalogue app|
|When you contact us by any means with queries, complaints etc.|
|When you enter prize draws or competitions|
|When you book any kind of appointment with us or book to attend an event (for example one of our store demo days)|
|When you choose to complete any surveys we send you|
|When you comment on, or review our products and services|
|When you fill in any forms, for example, contact us forms and catalogue requests|
|When you use our counters which usually have CCTV systems operated for the security of both customers and staff. These systems may record your image during your visit|
|What personal data do we collect and how do we use it?|
How we use this data
|Send you service messages by text or e-mail, such as order updates||We collect this data in order to perform a contract with you (so we can give you order updates and let you know when it has been despatched).|
|Finding out what you, and other customers, like||To ensure we are giving you what you want, and to stay ahead of the competition.|
This means your card’s security/CVV code.
We do not store this information.
|Fraud prevention and detection||To prevent and detect fraud against either you or Cookson Dental.|
Includes what you have said to us over...
phone, live chat, email, social media and our onsite help.
|Train our staff||We use the data collected to train our staff and to improve our customer service offering.|
Includes what you have bought and
items you have saved in baskets.
|To fulfil your order||We’ve got to do this to perform our contract with you.|
|Information about your devices (phone, tablet, computer) and how you use our website
The information you give us when you browse our site or use our app, including your IP address and device type and, your location data, as well as how you use our website.
|Finding out what you, and other customers, like||To ensure we are giving you what you want, and to stay ahead of the competition and offer you a more personalised shopping experience. We’ll do this on the basis of our legitimate business interests.|
|Protect our website||To prevent and detect fraud against either you or Cookson Dental, and to meet our legal obligations about looking after your data|
|To provide product recommendations||To recommend products based on your browsing and shopping behaviour. We’ll do this on the basis of our legitimate business interests.|
|Your responses to competitions, surveys and feedback requests.||Competition requirements||Administer any of our prize draws or competitions which you enter, based on your consent given at the time of entering.|
|How do we protect your personal data?|
We are committed to protecting our customer’s privacy and we know how much data security means to all our customers. With this in mind, we treat your data carefully and take all appropriate steps to ensure it is protected.
We secure access to all transactional areas, including registration and checkout process, of our websites using ‘https’ technology.
Access to your personal data is password-protected, and sensitive data (such as payment card information) is secured by SSL encryption.
We regularly monitor our system for possible vulnerabilities and attacks, and we carry out testing to identify ways to further strengthen security.
|How long do we keep your personal data?|
We’ll hold on to your information for as long as you have your account, or as long as is needed to be able to provide the services to you, or (in the case of any contact you may have with our Customer Service team) for as long as is necessary to provide support-related reporting and trend analysis only.
If reasonably necessary or required to meet legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions, we may also keep hold of some of your information as required, even after you have closed your account or it is no longer needed to provide the services to you.
|Who do we share your personal data with?|
We sometimes share your personal data with trusted third parties.
For example, delivery couriers so they can let you know when your order will be delivered, to help us personalise our offers to you and so on.
Here’s the policy we apply to those organisations to keep your data safe and protect your privacy:
• We ensure that we provide only the information they need to perform their specific services.
• They may only use your data for the exact purposes we specify in our contract with them.
• We work closely with them to ensure that your privacy is respected and protected at all times.
• If we stop using their services, any of your data held by them will either be deleted or rendered anonymous.
Examples of the kind of third parties we work with are:
• Operational companies such as delivery couriers.
• Direct marketing companies who help us manage our communications with you.
• Google/Facebook to show you products that might interest you while you’re browsing the internet. This is based on either your marketing consent or your acceptance of cookies on our websites. See our Cookies Notice for details.
• IT companies who support our website and other business systems.
• Data insight companies to ensure your details are up to date and accurate.
•Sharing your data with third parties for their own purposes.
We will only do this in very specific circumstances, for example:
• For fraud management, we may share information about fraudulent or potentially fraudulent activity in our premises or systems. This may include sharing data about individuals with law enforcement bodies.
• We may also be required to disclose your personal data to the police or other enforcement, regulatory or Government body, in your country of origin or elsewhere, upon a valid request to do so. These requests are assessed on a case-by-case basis and take the privacy of our customers into consideration.
For further information please contact our Data Protection Officer.
To help personalise your journey through Cookson Dental we currently use the following companies, who will process your personal data as part of their contracts with us:
|Where your data may be processed?|
Sometimes we will need to share your personal data with third parties and suppliers outside the European Economic Area (EEA).
If you are based outside the UK and place an order with us, we will hold the personal data that we collect from you in the UK.
Protecting your data outside the EEA
The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway. We may transfer personal data that we collect from you to third-party data processors in countries that are outside the EEA.
If we do this, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA. For example, we ensure that our contracts with third parties stipulate the standards they must follow at all times. If you wish for more information about these contracts please contact our Data Protection Officer.
Any transfer of your personal data will follow applicable laws and we will treat the information under the guiding principles of this Privacy Notice.
|Your rights on your personal data|
You have the right to request:
• Access to the personal data we hold about you.
• The correction of your personal data when incorrect, out of date or incomplete.
• For example, when you withdraw consent, or object and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end (such as the end of a warranty).
• That we stop using your personal data for direct marketing (either through specific channels, or all channels).
• That we stop any consent-based processing of your personal data after you withdraw that consent.
You have the right to request a copy of any information about you that Cookson Dental holds at any time, and also to have that information corrected if it is inaccurate. To ask for your information, please contact Data Protection Officer, Cookson Dental, 59-83 Vittoria Street, Birmingham, B1 3NZ, or email firstname.lastname@example.org. To ask for your information to be amended, please update your online account, or contact our Customer Services team.
If we choose not to action your request we will explain to you the reasons for our refusal.
Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
Where we rely on our legitimate interest
|In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.|
|You have the right to stop the use of your personal data for direct marketing activity through all channels. We must always comply with your request.|
|Checking your identity|
|To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.|
|How can you stop the use of personal data for marketing?|
If you have given us consent, we’ll send you marketing messages by email, text and post to keep you aware of what we’re up to and to help you see and find our products.
You can stop receiving marketing messages from us at any time.
You can do this:
• Through the contact preferences area of your account settings
• By clicking on the ‘unsubscribe’ link in any email
• By contacting our Customer Service team
Once you do this, we will update your profile to ensure that you don’t receive further marketing messages.
Please note that, as Cookson Dental comprises of many inter-connecting services, it might take a few days for all our systems to be updated, so you might get messages from us while we process your request.
Stopping marketing messages will not stop service communications (such as order updates).
|If you live outside the UK|
For all non-UK customers
By using our services or providing your personal data to us, you are expressly consenting to the processing of your personal data by us or on our behalf. Of course, you still have the right to ask us not to process your data in certain ways, and if you do so, we will respect your wishes.
Sometimes we’ll need to transfer your personal data between countries to enable us to supply the goods or services you’ve requested. In the ordinary course of business, we may transfer your personal data from your country of residence to ourselves and to third parties located in the UK.
By dealing with us, you are giving your consent to this overseas use, transfer and disclosure of your personal data outside your country of residence for our ordinary business purposes.
This may occur because our information technology storage facilities and servers are located outside your country of residence, and could include storage of your personal data on servers in the UK.
We’ll ensure that reasonable steps are taken to prevent third parties outside your country of residence using your personal data in any way that’s not set out in this Privacy Notice. We’ll also make sure we adequately protect the confidentiality and privacy of your personal data.
|Contacting the Regulator|
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
You can contact them by calling 0303 123 1113.
Or go online to www.ico.org.uk/concerns (opens in a new window; please note we can't be responsible for the content of external websites)
If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.
|How to Contact us|
Please contact our customer service team if...
• You have any questions or feedback about this notice
• You would like us to stop using your information
• You want to exercise any of your rights as set out above, or have a complaint.
Click here for our contact details.
You can also contact our privacy team by dropping us a line at email@example.com.
Or if you’d like to, you can write to us at:
© 2018 Cookson Precious Metals Ltd. VAT Registration No. GB161 8062 21. Registered in England no. 2775187. Registered Office: 59-83 Vittoria Street, Birmingham, B1 3NZ
Tel: 0345 100 1122 or 0121 200 2120 Fax: 0121 212 6456